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Executive Assistant-Operations Management

at SEHA in Abu Dhabi, AE

Work Type: On Premise | Employment Type: Full Time

Experience Level: Executive Level | Posted Date: 2025-04-14

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Description

 Responsible for providing high-level administrative and secretarial support to the Executive Leadership Members as per the assignments by preparing departmental reports, handling information requests, and performing clerical functions such as preparing correspondences, receiving visitors, arranging conference calls, and scheduling meetings. In addition, helping the leaderships in any other duties as assigned.

•   Prepares professional reports, memos, letters, presentations, invoices, and other documents, using word processing, spreadsheet, and presentation software 
•   Facilitates and takes charge of incoming memos, submissions, and reports to determine their significance and plan their distribution while maintaining the confidentiality 
•   Prepares, files and retrieves department documents, records, receipts, invoices, policies and reports and maintains employees and departmental files 
•   Maintains an accurate workable calendar and schedule for the Manager/Director i.e. prioritizing scheduling meetings and appointments 
•   Facilitates travel arrangements for the leaderships ,  to ensure efficient traveling 
•   Manages all arrangements for Human Resources department meetings, preparing agendas and minutes for the same, following the status of meeting actions and reports progress of tasks to the Manager/Director 
•   Performs general office duties including, but not limited to, ordering supplies, answering phone, photocopying, faxing, greeting visitors, maintaining and managing contacts for partners, vendors and staff 
•   Manages office equipment, including postage machine, printers, fax, photocopier, conference phone and projector 
•   Provides support to the team for photocopying and binding as necessary 
•   Develops any written materials like procedures and policies to be communicated to employees as required 
•   Handles special projects and matters as directed by the Executive leadership. 
•   Manages all queries from the facility employees or  customers in a pleasant manner 
•   Participates in team efforts as required time to time 
•   Collaborates with other members of the team to carry out work smoothly 
Accountabilities 
•   Manages and is responsible for smooth office operations 
•   Ensures proper filing and keeps records of all important messages, meetings  
•   Acting as the point of contact among executives, employees, clients and other external partners 
•   Managing information flow in a timely and accurate manner 
•   Contribute to the efficiency of the  business by providing personalized and timely support to executive members 
•   Manage information flow in a timely and accurate manner as per leaderships  assignments 


 

Experience :-  
Required: 
•   2-4 years of progressive executive secretarial responsibility 

Desired: 
•   Experience in a large healthcare facility 
 

At SSMC, we firmly believe that the human touch is a fundamental part of care. We understand that health care is both an art and a science, running deeper than simply diagnosing and treating those who rely on us. Our SSMC Model of Care puts our patients at the forefront of our purpose and at the heart of everything we do, ensuring that the needs of our patients come first.  Every one of our patients receives individualized attention from a multidisciplinary team of experts who collaborate closely to deliver trusted and compassionate care. From the very first point of contact with SSMC, to the moment patients are back home, we ensure speciality-specific care at every stage and in every interaction.  As one of the largest tertiary hospitals in the UAE, SSMC provides access to specialist medical treatments and advanced diagnostics, with a commitment to becoming a Destination Medical Center in the UAE and wider region.