Are you an experienced Personal Assistant with exceptional organizational and communication skills looking for your next career opportunity in a dynamic working environment?
If you are fascinated by financial markets and eager to work in a fast-paced, international client-driven environment on a trading floor, then you might find this role interesting. We are looking for a Personal Assistant for our Head of Structured Solution Financial Institutions.
What would your role be?
Proactively manage calendar, scheduling meetings, appointments, and conference calls while considering time zone differences and priorities.
Screen and prioritize incoming meeting requests, calls, emails, and correspondence, effectively communicating key information and proactively manage submission deadlines.
Arrange domestic and international travel, including booking trips, accommodations, and handle expense reports.
Build and maintain positive relationships with internal and external stakeholders, including clients, partners, associations and senior executives.
Handle correspondence with senior stakeholders professionally in both English and German
Complete some sort of sales support administrative tasks
Coordinate the agenda with other national and international institutions where the executive has active mandates
What are we looking for?
A minimum of 5 years of experience in a similar role within an international company, ideally in investment product or financial services.
Commercial or hospitality training, ideally complemented by further qualifications.
Advanced proficiency in MS Office (Word, PowerPoint, Excel, Outlook) and familiarity with modern communication tools.
Strong written and verbal communication skills in both English and German
What do we offer?
Top Zurich location with collaboration spaces (including rooftop terraces) and free lunch.
Friendly, diverse team in an open-office space.
All the latest technology to help you excel and advance.
Agile environment in how we think, the way we work and our trust for each other.
Flat hierarchy with collaboration at all levels.
Campus feeling and a collaborative spirit.
We are looking for talented people, not just a CV that ticks all the boxes. Even if you do not have absolutely everything we have asked for, if this role sounds like a good fit for you, we encourage you to apply.
At Vontobel, you are building better futures for our clients and society, as well as for yourself. By 2030, we want to be known as one of the leading and most trusted global investment firms. We have 2,300+ engaged professionals, based in over 25 locations globally and headquartered in Zurich.
We are both majority family-owned and publicly listed. Our capacity for long-term focus, on topics such as sustainability, is underpinned by the security of the family’s 100-year commitment. Driven by an ownership mindset, you can unlock your potential and translate insights into opportunities. We are hiring talented individuals who are determined to deliver in a changing world and who come from a wide variety of backgrounds. Do you want to be Vontobel?
Thank you for applying to Vontobel. We will carefully review your application and will respond to you in a timely manner.
At Vontobel, we are an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability or gender identity.
We value the many voices within our teams and are committed to creating an environment where everyone who wants to be part of our performance culture can be themselves. It is based on mutual respect and zero tolerance for any form of discrimination.
If you have any questions you can contact us through our contact form.
Personal Assistant (60%-100%)