Coordinatrice / Coordinateur ou Chargé(e) Administratif(ve) Projet

Niveau d'expérience: Niveau intermédiaire | Date de publication: 12/04/2025

Postuler maintenant

Bourse d'emploi

Your Role

As a Coordinatrice / Coordinateur ou Chargé(e) Administratif(ve) Projet, you will be responsible for supporting the Design Manager in preparing contracts and applications, managing financial agreements, and tracking project invoices and POs. You will be successful because you are highly organised and passionate about optimising financial and project management, as well as ensuring the fiscal health of projects from inception through completion. Join a team of highly creative, collaborative colleagues to ensure our projects are not only beautiful, but organisationally sound.  

Please note, this role is not remote. We look forward to working with our new Coordinatrice / Coordinateur ou Chargé(e) Administratif(ve) Projet in our incredible Paris office.

What You Will Do

• Work closely with Design Manager in preparing the contracts and work authorizations for the projects
• Follow up with consultants for fee and scope proposals, assist in negotiations when needed
• Keep track of financial agreements with the clients and consultants (invoicing terms, markups, agreed procedures and communications)
• Do a regular monthly catchup of monthly invoicing reviews with Design Managers, report to Studio Director and financial department
• Issue project POs and invoices
• Track outstanding invoices and POs to facilitate the payments
• Demonstrate skills and initiative to optimize the financial management of the projects (build trackers for complex projects, etc)
• Review financial health of the projects and alert on any potential risks, demonstrate skills to foresee the project financial protectories
• Analyse the company's typical fees and assist teams on RFP processes for target fees
• Preparing administrative applications in conjunction with architects and inspection bodies (planning permission, building permits, etc.) or managing them internally
• Analysing budget forecasts and comparing them with actual costs throughout the project
• Participate in analysing offers from service providers and negotiating quotes to optimise costs
• Follow-up of administrative authorisations (building permits, TA) with the relevant authorities, reminders, responses to requests from the authorities, etc.
• Assisting the Operations Manager with financial monitoring of operations (invoice management, financial dashboard, etc.)
• Check variances between budget forecasts and actual expenditure
• Helping to set up financial monitoring and reporting tools to improve cost control
• Expertise in the administrative and financial management of ongoing projects
• Knowledge and application of operational financial and administrative monitoring tools.
• Monitoring and management of contracts with contractors and subcontractors
• Administrative monitoring of worksites: Approval of contractors' statements of account and preparation of payment certificates, monitoring of subcontractor approvals, preparation of SOPs, etc.

Your Qualifications

• B.A. Degree, preferably in Accounting or Business Administration
• 3+ years’ experience in a similar role for the Architecture, Engineering or Construction industries
• Solid understanding of construction and design terminology
• Proven fiscal accountability and responsibility on projects
• Must be able to understand contract terms as they relate to fee management
• Highly proficient in Excel
• Experience with Deltek Vision and Coupa software is beneficial
• Knowledge of Tableau, Power BI and data analytics is advantageous
• Experience with project management software, such as MS Project, a plus 
• Strong organizational skills, high level of accuracy, and keen attention to detail
• Ability to effectively work in a high-volume environment under pressure with multiple tasks and strict deadlines
• Willingness to embrace new technologies and constantly strive for greater efficiencies through process or technology
• Excellent oral and written communication skills, ability to work as a team and interact professionally with employees, clients and consultants
• Fluency in French and English is essential

Life at Gensler 

As part of the firm’s commitment to professional development, Gensler offers reimbursement for certain professional qualifications and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programmes or classes. We view our professional development programs as strategic investments in our future. 

This job description reflects the core activities of the role although there will be changes in the emphasis of duties as required from time to time.  

Please apply for this Coordinatrice / Coordinateur ou Chargé(e) Administratif(ve) Projet role and submit your CV for review.  Candidates who do not meet the criteria will not be considered.