Accounts Payable Specialist

Experience Level: Mid Level | Posted Date: 14/04/2025

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Description

About Us

Diligent is the global leader in modern governance, providing SaaS solutions across governance, risk, compliance, audit and ESG. Empowering more than 1 million users and 700,000 board members and leaders with a holistic view of their organization’s GRC practices so they can make better decisions, faster. No matter the challenge.

At Diligent, you are an agent of positive change. You are joining a team of passionate, smart, creative people who not only want to help build the software company of the future, but who want to make the world a more sustainable, equitable and better place. Be a part of a global community on a mission to make a real impact.

Learn more at diligent.com.

Position Overview: 

This role will report to the Global Manager of Accounts Payable, assisting in the building and implementation of a global accounts payable department.  The candidate will be responsible for the daily processing of purchase orders and non-purchase order-based invoices.  This opportunity will require a self-starter who has strong problem-solving skills, can readily learn processes while analyzing ways to do them better, and can contribute individually or as part of a team in an ever-changing and growing environment. 

Key Responsibilities 

• Process daily AP invoices, matching them to PO detail coding, attaching required backup, and securing required internal approvals, when no PO is present 
  Assess invoice documentation for proper determination and allocation of prepaid expense, specific project, department, location, subsidiary coding, etc 
  Maintain accurate AP records and files to ensure compliance with IRS regulations 
  Monitor, research, and resolve AP vendor aging issues 
  Assist with audit inquiries and invoice collection 
  Validate and process annual 1099 and 1042 files 
  Schedule payments through ACH, Wire and check and secure required approvals 
  Maintain accurate bank wire templates 
  Ensure all internal/external vendor inquiries are handled timely 
  Assist the accounting team in completing the month-end close 
  Act as a liaison between vendors and internal departments to facilitate timely payments and ensure an accurate AP aging 
  Assist the Manager of Accounts Payable in setting up best practices and policy and procedure guidelines 

Required Experience/Skills 

• 3+ years experience required 
  Bachelor’s degree in accounting or related field of study is desirable
  1-2 years of accounts payable experience, global exposure is desirable 
  A basic understanding of accounting, GL coding, and intercompany concepts 
  Prior work and/or knowledge of foreign currency and exchange rates is desirable but not essential 
  Working knowledge of varying payment processes is desirable but not essential 
  Demonstrated ability to adapt and thrive in a fast-paced environment of high growth and continual change where job duties, tasks and requests will evolve 
  Demonstrated ability to multitask and see through processes to find the best and most efficient way to operate 
  Strong attention to detail 
  Strong communication skills through phone and email in a professional environment with both internal and external customers. 

What Diligent Offers You 

• Creativity is ingrained in our culture. We are innovative collaborators by nature. We thrive in exploring how things can be differently both in our internal processes and to help our clients
• We care about our people. Diligent offers a flexible work environment, global days of service, comprehensive health benefits, meeting free days, generous time off policy and wellness programs to name a few
• We have teams all over the world. We may be headquartered in New York City, but we have office hubs in Washington D.C., Vancouver, London, Galway, Budapest, Munich, Bengaluru, Singapore, and Sydney.
• Diversity is important to us. Growing, maintaining and promoting a diverse team is a top priority for us. We foster and encourage diversity through our Employee Resource Groups and provide access to resources and education to support the education of our team, facilitate dialogue, and foster understanding.

Diligent created the modern governance movement. Our world-changing idea is to empower leaders with the technology, insights and connections they need to drive greater impact and accountability – to lead with purpose. Our employees are passionate, smart, and creative people who not only want to help build the software company of the future, but who want to make the world a more sustainable, equitable and better place. 

Headquartered in New York, Diligent has offices in Washington D.C., Baltimore, London, Galway, Budapest, Vancouver, Bengaluru, Munich, and Sydney. 

We are a drug free workplace. Diligent is proud to be an equal opportunity employer. We do not discriminate based on race, color, religious creed, sex, national origin, ancestry, citizenship status, pregnancy, childbirth, physical disability, mental disability, age, military status, protected veteran status, marital status, registered domestic partner or civil union status, gender (including sex stereotyping and gender identity or expression), medical condition (including, but not limited to, cancer related or HIV/AIDS related), genetic information, or sexual orientation in accordance with applicable federal, state and local laws. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. See also Diligent's EEO Policy and Know Your Rights. We are committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at [email protected].

To all recruitment agencies: Diligent does not accept unsolicited agency resumes. Please do not forward resumes to our jobs alias, Diligent employees or any other organization location. Diligent is not responsible for any fees related to unsolicited resumes.