Business Operations Coordinator (N0563) - 250135: IN30
Description
Job Summary The overall purpose of this position is to facilitate the business processes associated with running and/or managing IEEE's conference business. The incumbent in this position works with conference organizers, OU leadership and other interested parties to ensure adherence to US and local laws as well as IEEE policies and various financial reporting standards. The role typically reports to the Manager of Accounting and will have a dotted line to the Manager of Event Business Operations. The incumbent functions as an individual contributor and work is reviewed upon completion. This position must be able to function with minimal supervision, in a deadline-oriented environment, and is able to recommend changes in departmental and IEEE procedures/processes for management review and approval.
Key Responsibilities
Organizes and logs transaction information received from Conference Organizers into IEEE’s financial reporting systems.
Scans and uploads invoices, receipts and other supporting documents to substantiate the transactions logged.
Monitors reporting compliance for assigned events and performs outreach seeking auditable documents when required.
Provides alerts to Conference Business Operations staff when activity falls outside of approved operational parameters, such as Budget vs Actual and Invoice vs Contract comparisons.
Qualifications
Education
Bachelor's degree or equivalent experience in Business Administration, Finance or Accounting Req
Work Experience
2-4 years practical experience Req
Skills and Requirements
Portfolio-level awareness, understanding and support
Excellent organizational skills and ability to manage several projects simultaneously
Attention to detail and excellent communication and interpersonal skills are crucial
Must have a strong command of business English and be able to articulate program and transactional details with precision
Must be a technologically savvy knowledge worker who seeks out new solutions to business challenges. Proficiency in computers & software, Excel, Word, Gmail, Databases. Oracle, Netsuite and Quick Books.
Must have strong collaboration skills as this position requires frequent interaction with cross-functional, solution-oriented teams
Other Requirements: As defined in IEEE Policies, individuals currently serving on an IEEE board or committee are not eligible to apply.
PLEASE NOTE: This position is not budgeted for employer-sponsored immigration support, this includes all persons in F (both CPT and OPT), J, H, L, or O status.
For information on work demands and conditions required for this position, please consult the reference document, ADA Requirements. This position is classified under Category I - Office Positions.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. =============================================== Disclaimer: This job description is proprietary to IEEE. It outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts management’s right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons.
