Louis Dreyfus Company is a leading merchant and processor of agricultural goods. Our activities span the entire value chain from farm to fork, across a broad range of business lines, we leverage our global reach and extensive asset network to serve our customers and consumers around the world. Structured as a matrix organization of six geographical regions and ten platforms, Louis Dreyfus Company is active in over 100 countries and employs approximately 18,000 people globally.
Job Description
Allocation of work, Supervision, Rosters Attendance / Leaves, etc. Uniforms Ensuring hygiene and cleanliness of the office, briefing the support staff, regularly supervising them to obtain optimum output.
Hiring of vendor/ AMC renewal Ensuring Pest Controlling as per required schedule so that Records and Assets of the office are safe at all times.
Hiring of vendor/ AMC renewal – Electric Panel / Smoke Detectors / other safety gadgets Ensuring timely servicing as per required schedule Coordinating with SHE Manager / Admin Manager for conduct of Annual Safety Day and other safety related issues.
Handling Petty cash expenditure
Petty Cash Statement with supporting and replenishment.
Hiring & Shortlisting of Vendor with the support of procurement team.
Review of admin work related Agreements / AMCs
Effecting maintenance / procurement of desired goods
Receipt of GST Compliant Invoice, Verification of the same, forwarding it to Finance and sharing of UTR details to Vendor post payment.
Using Strategic sourcing in SAP to find the best possible values in marketplace for all the branches.
Using SAP Ariba tool for all the admin related purchases.
Overseeing Courier Booking, distribution of Branch Daak, maintenance of Daak Records
Invoices Payments – Weekly / Monthly
Cab booking for Cotton Classers & other local and visiting employees and guests.
Invoice verification, facilitation of payment.
Supporting the India Admin Manager in fresh leases, renewal & termination of leases. Sharing of legally vetted draft of Lease Agreements with the Landlord and obtaining confirmation from him Ensuring execution of final Agreement from both the Parties
Ensuring receipt of Monthly / quarterly Invoices from the Landlords and forwarding the same to India Admin Manager/ Corporate Office for further process.
Account Reconciliation, if required and communication with the Landlord.
GST Compliance at Regd. Cotton Branch Level including one Grains branch.
Ensuring all the necessary notices/Signboards/certificates of the company are timely/properly displayed at appropriate places of the office.
Ensuring necessary statutory compliances like Professional tax, GST, Shops & Establishment Act etc. for all the locations where company has business operations.
Qualifications
Any Graduate
5-10 Years in Admin & Facility Management.
Additional Information
Knowledge of office administration and bookkeeping procedures
Good communication skills both, written and oral.
Customer service skills.
Performing multifaceted general office support.
Strong ability to organize and work on multiple tasks simultaneously.
Computer literate – Proficient in MS Office/Outlook
Able to function in a fast-paced environment.
Ability to coordinate between departments and operating units in resolving day-to-day Administrative and operational problems.
Diversity & Inclusion
LDC is driven by a set of shared values and high ethical standards, with diversity and inclusion being part of our DNA. LDC is an equal opportunity employer committed to providing a working environment that embraces and values diversity, equity and inclusion.
LDC encourages diversity, supports local communities and environmental initiatives. We encourage people of all backgrounds to apply.
Sustainability
Sustainable value is at the heart of our purpose as a company.
We are passionate about creating fair and sustainable value, both for our business and for other value chain stakeholders: our people, our business partners, the communities we touch and the environment around us
What We Offer
We provide a dynamic and stimulating international environment, which will stretch and develop your abilities and channel your skills and expertise with outstanding career development opportunities in one of the largest and most solid private companies in the world.
We offer
A workplace culture that embraces diversity and inclusivity
Opportunities for Professional Growth and Development
Employee Recognition Program
Employee Wellness Programs - Confidential access to certified counselors for employee and eligible family members, along with monthly wellness awareness sessions.
Assistant Manager - Administration