Financial Operations Specialist

Company Description

At IKEA, we do things a little different. We think differently, act differently, and work differently as well. We like to break things. Like habits. And then make things. Like music-playing lamps. And beds disguised as sofas. Even plant balls that help us look after our planet. It’s all part of our vision - to create a better everyday life for the many. And it’s been keeping our co-workers going for over 75 years. By 2030, we hope to help millions more look forward to going home. Maybe you can help us?

Job Description

We are looking for a Financial Operations Specialist to join our team in Delft. You will report to the Financial Operations Manager and will be part of the Accounting team.
The assignment is to ensure financial operations processes are done in a timely and accurate way, according to the defined standards within the IKEA organization. The financial operations department consists of three specialty teams: Accounts Payable, Accounts Receivable and Travel & Expense claims. We work closely with the following teams: Record to Report, Financial Control and the Delft store team. Together we assure completeness of the franchise and Delft store financial statements, secure financial and tax compliance and create insights for the business.

The key responsibilities of this position include (but are not limited to):

• Ensure incoming invoices are processed, paid to suppliers and customers on time and in an accurate and compliant automatic way
• Ensure compliancy with the IKEA VAT decision tree
• Support outgoing invoice cycle (Franchise fees, Intercompany recharges and third parties)
• Perform all-round Accounts Receivable and Accounts Payable tasks if necessary such as processing bank statements, CAPS execution, intercompany reconciliation, processing purchase invoices and provide customer service support to the business on various financial operations topics
• Perform reconciliations for all Financial Operations related GL’s and create balance sheet specifications
• Identify opportunities for process efficiency and automation in Accounts Payable, Accounts Receivable and Expense Management
• Provide advice and input to Financial Operations Manager for development of Financial Operations processes
• Support our business department with all their accounting questions
• Support R2R team and Financial Control Team in month end closing
• Superuser activities to improve performance for various finance applications

Qualifications

About you
When it comes to motivation, you are proactive and a self-starter; showing initiative and taking responsibility. You have a drive and commitment to deliver results. You are a team player and enjoy working in a multicultural and international environment. You have a first time right mentality and have a continuous drive for improvements and efficiency.

When it comes to capabilities, you have a critical view towards existing processes and propose process improvements. You are able to recognize errors & exceptions in automated processes. You are able to work independently in a team in a high volume environment with emphasis on accuracy & timeliness. You are able to communicate effectively verbally & written in English and are able to explain processes and procedures to the organization. Pro-actively interact with co-workers, managers and vendors in a professional way and create a platform for improvement and understanding. You are well organized, structured and a self-starter and passionate for numbers. You are discrete with sensitive and confidential information.

What you need to be successful in this role

• Knowledge of and ability to practice double entry accounting
• Knowledge of relevant financial and accounting procedures, policies and tools
• Experience with financial systems (Alusta/Basware, Ivalua, Coda, Qliksense, Rydoo), but also with MS Office applications
• Treasury Management Systems (Quantum or similar) is considered a plus
• Knowledge of local VAT legislation and booking processes
• Affinity with automatization
• Good understanding of internal control measures
• Experience in a multinational of similar size, preferably supporting a franchise concept
• Language skills: English and minimum C-level Dutch
• PowerBI experience is considered a plus

Additional Information

This is a full time role (40 hours per week) located in Delft, Netherlands. We are looking for a local based colleague with a minimum of 2+ years’ experience in a comparable function, preferably within a company with a similar magnitude. An associates degree or equivalent in bookkeeping or accounting is required.

Interested? Please send your application – CV and motivation – in English and tell us why you would be a good fit.

We look forward to hearing from you!