Senior Faculty Administrator

• Are you looking for a fixed-term role for twelve months?
• Do you have strong customer service skills and the ability to prioritise?
• Have you got experience providing excellent administration and policy compliance?

Kōrero mō te tūranga - About the role

Te Herenga Waka - Victoria University of Wellington is currently recruiting a Senior Faculty Administrator to join Te Here Tāura Rangahau - Faculty of Graduate Research (FGR) on a fixed-term contract for twelve months to cover maternity leave. This position is suitable to an individual that is adaptable, able to prioritise busy workloads and deals with sensitive issues in a confidential manger, while processing strong customer-focus for effectively building and maintaining relationships across the University.  

This role is split across the faculty to provide support to the Examinations team, Research Development Coordinator, Dean and Manager of the FGR.

Key Responsibilities:  

• Provide timely and professional administration of the thesis candidates examination process including data entry into university systems.
• Distribute examination material to examiners and schedule examinations.
• Professional and timely correspondence/advice to staff, students and examiners.
• Assist Research Development Coordinator with workshop/bootcamp preparation.
• Assist Manager and Dean with executive support including minutes and agenda preparation for the FGR Board.

Ō pūmanawa - About you

You will be an experienced administrator that is used to multi-tasking, motivated, customer-focused individual who can take the initiative, provide excellent administration and policy compliance.  

You will thrive in this role with an excellent manner with people, strong attention to detail, self-management skills and enjoy working with a diverse client group.

Role Description - Click here to see further information, including salary details. If this link is not available, click 'apply' to view this on the University career's page.

Close date for vacancy: 25 May 2025. We can only consider applicants who are citizens or residents of New Zealand or Australia or on a current working visa. Applications will be reviewed as they are received, and we may progress with suitable applicants prior to the application closing date. 

Due to the confidential nature of this work with access to student records, we will not be accepting applications from current students or those under examination. 

Contact Details for Vacancy: If you have any questions regarding this role, please get in touch with Philippa Race ([email protected]).

Mō Te Herenga Waka - About Our University

Te Herenga Waka - Victoria University of Wellington is renowned for its high-quality research and exceptional teaching. We attract people from around the world. Our university campus spans Te Whanganui-a-Tara Wellington - the creative, scientific and political centre of Aotearoa New Zealand - and our students thrive on the connections we’ve made here.

Explore the many benefits of working at Te Herenga Waka - Victoria University of Wellington. Find out where you fit in our strategic direction and learn more about our research expertise.