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HR & Payroll Expert

at Aion Bank in Warsaw, PL

Work Type: On Premise | Employment Type: Full Time

Experience Level: Mid Level | Posted Date: 2025-04-15

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Description

What we do?

Aion Bank is a fully regulated European bank and credit institution, combining Vodeno’s cutting-edge, private blockchain-based platform with its ECB banking license, strong balance sheet, and deep regulatory expertise. Our mission is to provide a comprehensive suite of embedded banking solutions, enabling businesses to seamlessly integrate financial services into their offerings.

As part of the UniCredit Group, Aion Bank and Vodeno will accelerate their digital banking offer in strategic markets and will act as a sandbox for innovation for the wider UniCredit Group. Aion Bank and Vodeno's existing Banking-as-a-Service (BaaS) offering across key European markets, including Germany and Poland, will see the bank embed its services - ranging from account access and deposits to lending, payments and loyalty programs - directly into non-banking digital platforms, facilitating seamless customer experiences.

At Aion Bank, our biggest strength is our people—a team of highly intelligent, creative, and ambitious professionals who thrive in a fast-paced, innovative environment. We believe in delivering results while fostering a culture of passion and collaboration.

We are currently looking for a HR & Payroll Expert ready to join our adventure, share our ambition and help shape the future of digital banking.

What you will be doing?

This role is a mixture of payroll and HR Administration duties:

• Cooperation with external companies to ensure the payroll process runs smoothly,

• Maintain database of personnel information and accurate payroll records,

• Creating B2B and employment contracts and amendments,

• Distributing documents related to employment (medical check referrals, contracts and others), and taking care of documents flow in HR related field,

• Keeping track of employees budgets spending  and providing it for payroll processing (development, multisport, private medical care),

• Making sure that health & safety trainings and medical checks are done by employees in a timely manner,

• Onboarding and offboarding processes related to payroll duties,

• Benefits Administration: Administer employee benefits, coordinate with providers, and assist in benefits-related inquiries.

• Visas processes for relocated employees,

• Data Management: Maintain accurate employee records in HR systems, update payroll details, and ensure compliance with policies and regulations,

• Procedures/regulations updating (related to payroll),

• Updating templates of documents,

• Processing data and preparing information for accounting team,

• Responding to employees queries about payroll

Skills you should have

• A minimum of 3 years of experience in independent payroll processing, preferably in an international context,

• Deep knowledge and experience in payroll processing for Poland, nice to have any knowledge around France, Spain and Portugal,

• Nice to have: ability to use advanced Excel functions, formulas, and tools to manage and analyse payroll data,

• Fluent in English and Polish to effectively communicate in a multinational environment and local authorities,

• Strong attention to detail and accuracy in handling payroll data,

• Ability to identify and resolve payroll-related issues efficiently,

• Strong organisational skills and the ability to manage multiple tasks simultaneously,

• Excellent communication and interpersonal skills to work effectively with diverse teams,

• Proactive and able to work independently with minimal supervision,

• Availability to work a minimum of one day a week in our Warsaw office

What we offer

You will get an opportunity to work in an innovative, digital bank applying state of the art approaches and technologies.
You will be provided an Individual Development Budget, dedicated to enhancing your professional skills.
If your role permits, we also offer flexible work location.
You and your closest family will be covered with VIP-level private medical care which includes dental treatment and a hospitalisation package. 
We care for our colleagues’ well being, therefore we cover psychological consultations if you ever feel you need such support. 
Aion bank account without fee. 
We co-sponsor your Multisport card and cover 50% of its cost. 
You will work on computer equipment that delivers the best user experience — Apple MacBook. 
Our office in Warsaw offers healthy snacks throughout the day.

Our process

We keep our recruiting process simple. 
Step 1: Talk with one of our Recruiters about your to date experiences and ambitions
Step 2: Meet with your future Team Manager to deep dive on the role specifics and our work environment
Step 3: Meet with HR Head

Our note to you

Diverse teams really are the best teams. Research shows that some candidates may hesitate to apply for a job unless they meet every requirement. If you are excited about working with us, we encourage you to apply - even if you're not 100% sure. We are interested in getting to know you and learning about what you bring to the table.

Please note that we may close a job posting early if we receive a large number of exceptional applications.

Good luck!