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Job Description:
Parsons is looking for an amazingly talented Contract Administrator to join our team! In this role you will get to manage and oversee contracts to ensure that they are executed properly, legally, and efficiently. This role requires strong attention to detail, the ability to manage multiple contracts, and effective communication skills to work with internal teams and external partners. The ideal candidate will have experience in contract management, a solid understanding of compliance and legal aspects of contracts, and the ability to support both the legal and business functions of the organization.
What You’ll Be Doing:
Contract Creation and Review:
Assist in drafting, reviewing, and editing contracts, ensuring they meet legal, regulatory, and company requirements.
Work with internal teams (legal, procurement, finance, operations) to ensure contracts reflect organizational objectives and obligations.
Ensure that all contracts have appropriate approvals before execution.
Contract Administration:
Oversee the administration and execution of contracts, ensuring that all terms and conditions are met by both the organization and external partners.
Maintain organized and up-to-date records of all contracts, amendments, and correspondence.
Track key contract dates, such as renewals, deadlines, and milestones to ensure compliance with timelines.
Compliance and Risk Management:
Monitor contracts to ensure compliance with all terms, regulations, and internal policies.
Identify and assess potential risks within contracts and provide recommendations for mitigating those risks.
Ensure that all parties involved are meeting their obligations and take corrective action if necessary.
Contract Negotiation Support:
Provide support during contract negotiations, collaborating with stakeholders to review contract terms and ensure compliance with company policies.
Work closely with legal and procurement teams to ensure that contract terms are clearly defined and legally sound.
Communication and Stakeholder Coordination:
Serve as a point of contact for both internal teams and external vendors or clients regarding contract-related inquiries or issues.
Liaise between departments to ensure effective communication of contract terms, obligations, and performance.
Collaborate with project managers, legal teams, and finance to ensure that contracts are aligned with project goals and financial terms.
Contract Renewals and Amendments:
Monitor and track contract renewal dates and initiate the renewal process well before the expiration of the current term.
Prepare and process amendments or modifications to contracts as necessary, ensuring all changes are documented and approved.
Assist in preparing contract extensions, terminations, or renewals in accordance with company policies and client agreements.
Document Control and Reporting:
Maintain a comprehensive database of contracts, ensuring that all documents are stored and organized properly for easy retrieval.
Prepare reports and summaries on the status of contracts, highlighting key dates, compliance, and performance metrics.
Regularly update stakeholders on contract performance, upcoming deadlines, or any potential risks or issues.
Training and Process Improvement:
Provide training and guidance to internal teams on contract management procedures and best practices.
Contribute to the continuous improvement of contract management processes and workflows to enhance efficiency and reduce risks.
What Required Skills You’ll Bring:
Bachelor’s degree in Business Administration, Law, Procurement, or a related field.
Minimum of 3-5 years of experience in contract administration, contract management, or a related role.
Experience with drafting, reviewing, and managing contracts, particularly in the [specific industry, e.g., construction, IT, procurement.
Knowledge of contract laws and regulations governing your industry, and experience with industry-specific contracts (e.g., government contracts, construction contracts, IT services contracts, etc.).
Familiarity with legal terms, regulations, and compliance requirements.
Excellent written and verbal communication skills to effectively manage stakeholders and contract details.
Proficiency in contract management software and Microsoft Office Suite (Excel, Word, PowerPoint).
What Desired Skills You’ll Bring:
Strong organizational and time-management skills with attention to detail.
Strong problem-solving skills and the ability to anticipate potential issues and resolve them proactively.
Additional certifications in contract management (e.g. Certified Professional Contracts Manager - CPCM), Certified Contract Manager (CCM), or other related certifications are a plus.
Familiarity with basic contract law and legal terminology.
Ability to work alongside project management teams to ensure contractual obligations are met throughout project life cycles.
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Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest—APPLY TODAY!
Contract Administrator