Specialist - Operations Control (Major Bulk)

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Description

Company Description

You’re talented and adaptable. That’s why you’ll fit in.

The purpose of the Marketing BU is to sustainably maximise cash flows from the marketing of Anglo American products and services. In support of this, we have set ourselves a target to deliver a considerable uplift in Value.

Anglo American Shipping is the Group's exclusive 'in-house' ocean freight service provider, offering a comprehensive range of shipping services to our business units around the world.  Using global scale and strength, we aim to optimise our marine activities and provide safe, reliable and competitive freight to our commodity businesses and their customers in today's dynamic marketplace.

The Shipping team is centralised in Singapore and services the bulk commodities.  To support the Marketing business growth, we are creating shipping desk in London to execute the development of the shipping strategy with a focus on minor bulk trade, which includes chartering and operations of equity tons, investigation, analysis and execution of 3rd party tons.

Job Description

Execute the Marketing BU’s daily voyage post fixture activities of the Shipping Division, drive value in maximizing cash position for the Shipping Team and ensure proper control procedures are in place.

The purpose of the role is to provide the connection/link between Chartering and Operations in the Bulk sector of the portfolio.  This role will administer the vessel and cargo nominations between the port, Cargo Owner, Shipping and the Owner/Operator for the Iron Ore trades from Saldanha Bay and Port Acu. 

Administer deal validation and contract documentation for all ocean freight transactions within Shipping.  Providing the valuable governance link prior to a transaction being approved within Veslink.

Manage the contract administration process in the Shipping System.

KEY TASKS

Safety, Health & Environment 

• Actively participate in and contribute to Marketing and specifically Shipping Safety, Health and Environment initiatives.

Performance & Delivery  

Postfixture

• Manage laytime calculation with both internal CMTs and 3rd party customers for all TC fleet and Voyage Relet voyages
• Negotiate the laytime settlement basis Charter Party contracts including construction and articulation of convincing arguments during the negotiation.
• Escalate disputes to Operations management and closely liaise with legal team for clarification and advice.
• Coordinate with both internal and external stakeholders, ensuring smooth voyage closure with minimal risk.
• Monitor, follow-up and execute operational procedures across Shipping portfolio.

Deal Validation:

• Validation of transactions concluded by Chartering are 100% aligned with the Deal checklist and Shipping SOP, including:
• • Vessel vetting
  • Loadport and discharge port approval
  • External deal confirmation matches the system entry
  • Credit approval
  • CMT approval
• Conducts the independent sanction review of all vessels nominated into Anglo American Shipping
• Maintain valid documentation as required and ensure all system data is accurate for vessels and contractual information. 
• Validate bunker transactions against external deal confirmation for Head of Shipping approval.
• Gatekeeper for compliance to ensure all internal and external approvals (Legal, Tax, DAF, Joint Ventures, Shipping) are obtained within the required timeframes before transactions are finalised and executed. 

Marine Accounting

• Check and negotiate freight differential for shipments both equity cargo and 3rd party trading cargo.
• Manage and advise the freight differential guidance to internal CMTs.
• Check and ensure correct final freight rate is updated in Veslink.
• Ensure final freight invoices are issued after both laytime and freight differential concluded.
• Monitor and track voyage closure status and ensure voyages are closed within KPI.           

Contract and Professional Advice

• Maintain a daily log of all outstanding contract documentation and work with Chartering to ensure these contracts are completed and finalised in a timely manner.
• Obtain a weekly listing of active charters in Veson and check against Contract Management Tool.
• Provide regular and ad hoc reporting in relation to contract status, customer performance status, service delivery and issues associated with contract administration and preparation.
• Manage and provide guidance to internal CMTs in terms of shipping related clauses for their sales contract.
• Provide operational and professional advices to CMTs, especially for new trades or customers.
• Offer shipping expertise and help commodity team to resolve issues with end customers.

Reporting

• Monitor and track the performance of laytime settlement for internal equity cargo.
• Monitor and track the Voyage Closure status cross Shipping portfolio.
• Track the freight invoices issuance and flag concerns if any.

Compliance

• To comply with all Anglo Group, Anglo American Marketing and Anglo American Shipping procedures and process.
• Ensure all Compliance trainings and programs are completed within deadline.

Group Governance and Risk Management

• Ensure strict compliance with all governing flag states, class regulations, International Safety Management and International Ship and Port Security Regulation issues with the chartered and managed fleet.
• Strictly follow Anglo Group’s governance, compliance guidelines and ensure the counterparties we deal with, are also aware of our Group policy and observe same to be followed.

Sustainability & Social

• Support Marketing Sustainability and specifically Shipping Sustainability and ESG initiatives as required particularly where there is a need to integrate these with the Strategic plan.

Scheduling:

• Handling the voyage charter vessel nomination between contract partners, the port and chartering – specifically at Port Acu and Saldanha Bay
• Assist in the vessel vetting procedure complying with Shipping SOP and Anglo Vetting Policy.
• Notifying external counterparties of vessel acceptance or if additional documentation is required.

People & Teams

Stakeholder Management

• Work together with commercial team, to ensure all fixtures are closed off with minimum disruption to customer relations.
• Highlight issues and potential problems to internal and external stakeholders, being able to foresee risks and take preventive actions.

Qualifications

• Knowledge and experience with key Shipping terms and contracts clauses.
• Legislation requirements (ISM, ISPS, IMO)
• Good knowledge on major ports, local practices and requirements at our major trading routes.
• Good understanding of policy and procedures – in relation to governance and controls around commercial approvals.
• Contract administration.
• Sound commercial awareness
• Self-motivated individual who can work with minimum supervision
• Good oral and written communication skills
• Ability to work in rapidly changing environment, and prioritise duties accordingly
• Ability to be customer responsive, building and maintaining relationships with our key stakeholders
• Writing reports (Word and PowerPoint)
• Veslink knowledge would be preferred
• Operations: understand the different type of drybulk ships and contract terms
• Commercial: key experience with customers and commercial acumen
• Management: manage internal and external stakeholder to resolve issues
• Compliance: comply with all standard process and procedure as required.
• Admin: Strong organisational skills and attention to detail

Additional Information

Who we are

Anglo American is a global diversified mining business. Our portfolio of world-class mining operations provides the metals and minerals that make modern life possible. We use innovative practices and the latest technologies to discover new resources and mine, process, move and market our products to our customers around the world.

As a responsible miner – of diamonds (through De Beers), copper, platinum and other precious metals, iron ore, coal and nickel – we are the custodians of what are precious natural resources. We work together with our key partners and stakeholders to unlock the sustainable value that those resources represent for our shareholders, the communities and countries in which we operate and for society at large. Anglo American is re-imagining mining to improve people’s lives.

What we offer

• Competitive salary and benefits package
• Amazing opportunities for learning and growth - from technical training to leadership programs, we bring out the best in our people
• We’re a large, successful multinational company and there are plenty of opportunities internally to move onwards and upwards too

Inclusion and Diversity

Anglo American is an equal opportunities employer. We are committed to promoting an inclusive and diverse workplace where we value and respect every colleague for who they are and provide equality of opportunity so that everyone can fulfil their potential.

Covid Vaccination Intent

Since safe and effective COVID-19 vaccines have become widely available this year, we have strongly encouraged employees to get vaccinated at the earliest possible opportunity. However, as vaccines have been proven to be a very effective and safe way of protecting people and reducing Covid-19 transmission, we have now announced our intent to introduce a policy that requires Covid-19 vaccination for access to all sites and offices. This policy would apply to all new joiners to the company as well as existing employees and contractors.

We are in the process of undertaking a comprehensive engagement process with all our stakeholders about our intent. This is so we can tailor our approach in each country, including ensuring what we do is lawful. Once this is complete, we will look to implement the policy. There may be differences in how and when it is implemented due to local context and legal requirements.

How to apply

To apply for this role, please complete our online application form. You will have the opportunity to upload your CV and other relevant documentation as part of this process.

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