Responsible to: Associate Director, Trusts and Foundations
Contract: Permanent
Location: Mix of home working and from The Old Vic, 103 The Cut, London, SE1 8NB (min 3 office days)
Hours: Full-Time - 40 hours per week, Monday-Friday
The Old Vic offers the ability to work these flexibly under the guidelines in our Hybrid Working policy. Additional hours may be necessary in order to fulfil the requirements of the post
Salary: £35,000 - £36,750
Benefits
Hybrid working for eligible teams and a company culture that promotes good work/life balance
Enhanced annual leave, starting at 25 days per year, increasing by one day per year up to 30 days (plus bank holidays). Opportunity to switch statutory bank holidays to mark a religious event or festival
Complimentary tickets for you and a guest to Old Vic preview productions
Discretionary invite to Press Night performances and parties
Free therapy from our therapy partner SelfSpace
Mental health support via our in-house Mental Health Champions
Enhanced employer pension contributions with The People’s Pension
Festive day – one discretionary additional paid day off around the festive period for a collective pause
Time to volunteer – one day per year to support a charity or project of your choosing
Commitment to learning, education and development
Enhanced sick pay
Access to interest free travel schemes including Cycle 2 work and Season Ticket loans after your probation period
Family friendly policies and enhanced maternity/paternity/adoption/shared parental pay
All staff social events
Staff discount in Penny and The Old Vic bars as well as discounts in local bars and restaurants
Opportunities to get involved with staff clubs and working groups such as the Inclusion Working Group
Buddy schemes including New Starter and Parental buddies to support your induction and return to work after parental leave
Death in Service Benefit
Role Summary
The Trusts and Foundations Manager is responsible for securing income from trusts, foundations and grant-making organisations across both revenue and capital targets, managing a portfolio as well as developing new relationships, and supporting the Associate Director, Trusts and Foundations by taking a lead role in the stewardship and cultivation of trusts and foundations in line with The Old Vic's fundraising strategy.
Your Team
The Trusts and Foundations Manager works alongside the Associate Director, Trusts and Foundations and Senior Proposal Writer, within the Development team, which fundraises for The Old Vic Theatre Trust 2000 (a registered charity). Its remit is to raise voluntary funds for the theatre from individuals, companies and charitable trusts and foundations.
The team comprises Development Director, Associate Director, Trusts and Foundations, Senior Proposal Writer, Trusts and Foundations Manager, Head of Corporate Development, Corporate Development Manager, Corporate Development Officer, Head of Events, Events Manager, Head of Individual Giving, Senior Philanthropy Manager, Individual Giving Manager, Individual Giving Officer and Senior Development Operations Manager.
The Old Vic Trust receives no government subsidy and is reliant on fundraising and ticket sales for its annual income.
Areas of responsibility
The Trust and Foundations Manager will be responsible for:
Raising Income
Working with the Associate Director, Trusts and Foundations to develop strategy and deliver annual revenue and capital targets, and to assist with more complex, large-scale applications.
Building relationships with Trustees and key contacts at charitable trusts through strategic cultivation (creating invitations, liaising with the Events team and other event admin) and information sharing (organising mailings and reporting).
Researching and developing compelling funding applications to existing donors, and new prospects, giving at the 4 and 5 figure level.
Strategy & Development
Working with the Associate Director, Trusts and Foundations to identify and develop new income streams and build the funding pipeline.
Managing an annual schedule of applications, developing cultivation plans and tracking progress.
Coordinating across departments at The Old Vic to collate information for dynamic funding proposals and reports.
Maintaining detailed and accurate database (Tessitura) and digital records to ensure actions are recorded and followed up.
Overseeing the content of the Trusts and Foundations webpage, ensuring it is updated regularly.
Stewardship and Relationship Building
Managing the stewardship of a portfolio of donors, using a wide range of mechanisms to retain and develop their involvement with the Theatre, including tailored reports, phone calls, regular mailings, ticket bookings and meetings.
Understanding and communicating projects and programmes, creating dynamic funding reports for trusts, foundations and other grant-making organisations.
Providing excellent customer care by responding to queries swiftly and effectively, being a friendly and professional point of contact and maintaining good relationships with all contacts.
Working collaboratively with colleagues across The Old Vic and building effective internal relationships.
Working with the Development Events team to deliver a range of events for trust and foundation contacts.
Supporting Development colleagues by working at occasional evening and weekend events.
Administration, budgeting and compliance
Assisting the Associate Director, Trusts and Foundations to meet an agreed annual revenue target and monitoring and reporting on income and expenditure.
Co-ordinating the administration needs of the Trusts and Foundations team with support from the Senior Development Operations Manager, including updating the sub-team’s tracking systems and organising mailings, events and meetings.
Processing donations accurately and acknowledging receipt of all grants promptly.
Maintaining excellent donor and prospect history records by updating the team’s tracking systems, including Tessitura.
Ensure activities are compliant with the Fundraising Code of Practice and GDPR.
This is not an exhaustive list of duties and the Theatre's management may, at any time, allocate other tasks which are of a similar nature or level.
Person Specification
Essential
Substantial and proven track record in managing a portfolio of funders, meeting income targets and an awareness of fundraising best practice
Ability to write a compelling case for support and communicate this effectively through both face-to-face presentations and written copy
Knowledge of the T&F landscape and of the wider arts or fundraising sectors
Experience of using venue software Tessitura or other fundraising software
Excellent track record of stewardship and building relationships with donors
Experience working to – and achieving – financial targets and KPIs
Natural organisational skills, demonstrable from previous experience
Ability to prioritise, meet deadlines with competing demands.
Able to liaise confidently and diplomatically both externally and internally at all levels
How to Apply
We understand that everyone is different and we want you to apply in whichever way you feel best shows your skills and experience. There are a range of ways that you can apply with us:
1. Sending a short video file of yourself (no longer than two minutes in length), detailing your experience, why you are applying for the role and what about working at The Old Vic interests you (have a look at the person specification in the job description).
2. Sending a short audio file of yourself (no longer than two minutes in length), detailing your experience, why you are applying for the role and what about working at The Old Vic interests you.
3. Completing our application form.
4. Uploading your CV and covering letter, explaining why you are interested in the role and working at the Old Vic.
As a Disability Confident employer, The Old Vic has made a commitment that all applicants with disabilities who meet the essential criteria for this job will be invited to interview. However in the event that we have a high volume of applications all of whom meet the criteria and identify as disabled, meaning it is not practicable to interview everyone, we may apply a weighting to the shortlisting criteria, or add an additional shortlisting stage before any interviews take place. In all cases we will take care to ensure that any criteria or weightings do not disadvantage disabled applicants.
All appointments are made subject to satisfactory references and proof of eligibility to work in the UK.
The Process
The recruitment process for this role will be two stages:
1st stage virtual conversation
2nd stage in person conversation
You may be asked to complete a work based skills assessment or challenge.
The closing date for this role is 7 May 2025 at 10am. First Conversations are likely to take place w/c 12 May 2025.
Equal Opportunities
We actively support and encourage people from a variety of backgrounds, experiences and skill sets to join us and help shape what we do. We are particularly keen to receive applications from people of the global majority, LGBTQ+, neurodiverse and disabled candidates.
We may take positive action, in cases where candidates are equally qualified, to increase the employment of under-represented groups at The Old Vic.
In the event that we ask you to attend the theatre for a conversation and you are struggling financially, we may be able to reimburse you for any reasonable travel costs.
We partner with a range of inclusive organisations, to find out more please read our FAQs.
FAQs
Read our recruitment and selection and equal opportunities FAQs here.
Trusts & Foundations Manager