Administrative Support SpecialistExperience Level: Mid Level | Posted Date: 2025-04-16
Executive Office of Housing and Livable Communities (EOHLC) is seeking an Administrative Support Specialist/Office Support Specialist I in the Division of Housing Stabilization!
AGENCY MISSION:
The Executive Office of Housing and Livable Communities (EOHLC) is charged with creating more homes in Massachusetts and lowering housing costs for residents.
Formerly known as the Department of Housing and Community Development (DHCD), EOHLC works with municipalities, local housing authorities, non-profit organizations, and development partners to provide affordable housing options, financial assistance, and other support to Massachusetts communities.
OVERVIEW OF ROLE (NOT ALL INCLUSIVE):
This position is assigned to the Federal Grants Unit within the Division of Housing Stabilization. The Administrative Support Specialist will assist the Balance of State Continuum of Care (BoS CoC) Supervisor and team members to coordinate CoC activities, engage the full CoC membership in trainings and other initiatives, partner with the Emergency Shelter Grant (ESG) team at Executive Office of Housing and Livable Communities (EOHLC) to submit reports and build relationships with ESG recipients statewide, and provide support during special projects.
DUTIES AND RESPONSIBILITIES (NOT ALL INCLUSIVE):
1) Maintenance:
· Maintain the CoC calendar, invitation lists, special initiative invitations, and social media including working with HLC IT to maintain the CoC web page.
· Maintain the CoC Grant and Contract Management workbook.
2) Training & Meetings:
· Work with the CoC Supervisor to coordinate trainings and speakers for CoC membership meetings
· Take and distribute meeting minutes for CoC Advisory, Committee, and Planning meetings
3) Outreach:
· Assist the CoC Monitoring Lead in outreach and documentation
4) Support:
· Update policies and procedures in partnership with the CoC Supervisor
· Provide support during the annual NOFO to the CoC team and subrecipients including working in esnaps, reviewing applications, and participating in collaborative application development.
· Work with the ESG Supervisor to facilitate relationships within the CoC and complete U.S. Department of Housing and Urban Development (HUD) reporting
PREFERRED QUALIFICATIONS:
1. Ability to communicate effectively both verbally and in writing.
2. Possess good organizational skills and attention to detail.
3. Knowledge of general office procedures and practices.
4. Ability to meet deadlines.
5. Ability to analyze and determine the applicability of data, to draw conclusions and make appropriate recommendations.
6. Ability to exercise discretion in handling confidential information.
7. Ability to establish and maintain harmonious working relationships with others.
8. Ability to work independently and in teams.
9. Demonstrated intermediate proficiency using Microsoft Word and Excel.
Comprehensive Benefits
When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.
Want the specifics? Explore our Employee Benefits and Rewards!
An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.
The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.
Official Title: Office Support Specialist I