Ongoing Description
GENERAL DESCRIPTION
The Procurement and Contract Operations of the Office of the Attorney General (OAG) is seeking a Contract Specialist whose work will involve contract management work. Work involves coordinating, developing, and evaluating a broad range of contracts. May supervise the work of others.
The OAG is a dynamic state agency with over 4,000 employees throughout the State of Texas. As the State’s law firm, the OAG provides exemplary legal representation in diverse areas of law. OAG employees enjoy excellent benefits (https://ers.texas.gov/Benefits-at-a-Glance) along with tremendous opportunities to do important work at a large, dynamic state agency making a positive difference in the lives of Texans.
ESSENTIAL POSITION FUNCTIONS
- Coordinates and/or develops solicitations, contracts, and amendments by identifying provider resources, describing services to be rendered, evaluating information supplied by bidders, and negotiating contract specifications.
- Reviews and/or develops bid evaluation instruments and the modification of solicitation, contract boilerplate, and other contract-related documents.
- Reviews and/or conducts needs assessments to determine requirements for the purchase of goods or services
- Coordinates and facilitates procurement-related meetings such as kick-off and pre-proposal meetings, post-award conferences, team briefings, and evaluation scorings.
- Prepares specifications for requests for offers, bids, and proposals
- Negotiates contracts, contract renewals, and amendments
- Performs general purchasing functions as needed by the division
- Performs related work as assigned
- Maintains relevant knowledge necessary to perform essential job functions
- Attends work regularly in compliance with agreed-upon work schedule
- Ensures security and confidentiality of sensitive and/or protected information
- Complies with all agency policies and procedures, including those pertaining to ethics and integrity
Qualifications
MINIMUM QUALIFICATIONS
- Education: Graduation from high school or equivalent
- Education: Bachelor's degree from an accredited college or university; experience in the following (or closely related) fields may be substituted for the required education on a year-for-year basis: Procurement and or contract management, business, or finance.
- Experience: Six years of full-time experience working in the following (or closely related) fields: Procurement and or contract management, business, or finance.
- Knowledge of state procurement and contract management requirements, regulations, and best practices; negotiating contracts; developing contracts; business administration and accounting principles and practices; and policies and procedures of contract management.
- Skill in handling multiple tasks, prioritizing, and meeting deadlines
- Skill in effective oral and written communication
- Skill in exercising sound judgment and effective decision making
- Ability to receive and respond positively to constructive feedback
- Ability to work cooperatively with others in a professional office environment
- Ability to provide excellent customer service
- Ability to work in person at assigned OAG work location, perform all assigned tasks at designated OAG workspace within OAG work location, and perform in-person work with coworkers (e.g., collaborating, training, mentoring) for the entirety of every work week (unless on approved leave)
- Ability to monitor contract performance by examining billings, fiscal data, and eligibility determinations for compliance with terms of contract and polices.
- Ability to evaluate expenditure data and make projections to ensure appropriate use of funds, as well as review fiscal expenditure reports for completeness, appropriateness, and accuracy.
- Ability to arrange for personal transportation for business-related travel
- Ability to work more than 40 hours as needed and in compliance with the FLSA
- Ability to lift and relocate 30 lbs.
- Ability to travel (including overnight travel) up to 5%
- Certifications: Certified Texas Contract Manager, CTCM
PREFERRED QUALIFICATIONS
- Knowledge: Knowledge of state procurement and contract management requirements, regulations, and best practices; of negotiating contracts; of developing contracts; of business administration and accounting principles and practices; and of policies and procedures of contract management.
- Skills: in use of computer and applicable software, CAPPS experience in a plus
- Abilities: Ability to evaluate contracts and recommend future status; to interpret policies, procedures, and regulations; to evaluate fiscal data for reasonableness, necessity, and conformity with contract requirements; to write and edit contract requirements and specifications; to negotiate features of a contract; to communicate effectively;
- Certifications: Certified Texas Contract Developer CTCD
- Other Language: Ability to proficiently read, write, and speak English
TO APPLY
To apply for a job with the OAG, electronic applications can be submitted through CAPPS Recruit. A State of Texas application must be completed to be considered, and paper applications are not accepted. Your application for this position may subject you to a criminal background check pursuant to the Texas Government Code. Military Crosswalk information can be accessed at
https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_PropertyManagementandProcurement.pdf
THE OAG IS AN EQUAL OPPORTUNITY EMPLOYER
