TDA – F&N Food Distribution Specialist - Level 3Experience Level: Mid Level | Posted Date: 2025-04-12
Food Distribution Specialist- Level 3 (USDA Foods)
Salary Information: B20, $5,700.00 - $6,000.00 / MO.
State Classification: 1573 – Program Specialist IV
FLSA Status: Nonexempt
Posting Number: 25-57460-1
Location: Austin, Ft. Worth, San Antonio, Houston, San Juan, Lubbock, El Paso, Dallas, and Waco, TX
HOW TO APPLY
Apply online via CAPPS. Applicants applying in WIT must complete the supplemental questions to be considered for the position. To complete the supplemental questions, go to CAPPS Recruit: https://capps.taleo.net/careersection/551/jobsearch.ftl?lang=en.
WHO ARE WE
The Texas Department of Agriculture’s Food and Nutrition Division administers 12 federal child and special nutrition programs and receives more than $2.5 billion in federal money annually. These programs aim to reduce hunger, encourage strong nutrition, and support local economies across Texas.
WHAT YOU’LL DO
The Food Distribution Specialist – Level 3 will work in a fast paced, multi-faceted environment providing highly complex consultative and technical assistance work for the USDA Foods section of the Texas Department of Agriculture’s (TDA) Food and Nutrition (F&N) Division. Responsible for monitoring and managing inventory levels at contracted warehouses, food banks, and processors. Will monitor TDA contracts for USDA Foods storage and delivery; and will receive and review complaints regarding USDA Foods. Work under limited supervision with moderate latitude for the use of initiative and independent judgment.
PRIMARY RESPONSIBILITIES
Monitor and manage inventory levels at contracted warehouses, food banks, and processors to determine gains and losses of USDA Foods; and redistribute inventory for the National School Lunch Program (NSLP), Summer Food Service Program (SFSP), Commodity Supplemental Food Program (CSFP) and The Emergency Food Assistance Program (TEFAP).
Monitor TDA’s Contracted Warehouse contracts for vendor performance including payments on deliverables and resolving discrepancies and disputes with vendors and CEs. Investigate and resolve issues with receipt of USDA Food deliveries. Monitor Key Performance Indicators monthly and report findings to management.
Review and identify complex data discrepancies with USDA Food inventory stored at the contracted warehouses, food banks, and processors and provide resolution as needed, including ensuring the accuracy of the data within the FDP systems.
Prepare and submit accurate and timely reports concerning inventory activities including the FNS 153 and FNS 155 and provide inventory data to management requests and Public Information Requests.
Assist with maintaining and updating the Request for Proposals for warehousing and storage services.
Receive, track and submit USDA Foods complaints to USDA.
Serve as a back up to other Food Distribution Specialist positions.
Provide complex technical assistance and guidance regarding USDA Foods inventory in responding to inquiries and compliance with state and federal laws, regulations and/or requirements.
Follow all TDA policies and procedures.
Perform other duties as assigned.
QUALIFICATIONS/REQUIREMENTS FOR THE POSITION:
Graduation from an accredited four-year college or university (one year of work experience related to the essential duties may substitute for one year of college).
Three (3) years of work experience in contract evaluation, monitoring, or administration.
Work experience preparing concise reports and interpreting rules and regulations.
Valid Texas driver's license and an acceptable driving record.
KNOWLEDGE, SKILLS & ABILITIES
Knowledge of local, state, and federal laws related to the program area; of public administration and management techniques; of research techniques; and program management processes and techniques.
Skill in identifying measures or indicators of program performance; and the use of a computer and applicable software.
Ability to gather, assemble, correlate, and analyze facts; to devise solutions to problems; to prepare reports; to develop, evaluate, and interpret policies and procedures; to communicate effectively, orally and in writing; to provide guidance to others; to exercise sound judgment and discretion; and to maintain the highest level of confidentiality.
PHYSICAL REQUIREMENTS & WORKING CONDITIONS
Normal office work environment and may have exposure to dust and environmental allergens consistent with normal business activities and human contact. Mostly sedentary in nature but may involve walking; standing for prolonged periods of time; pulling and pushing; kneeling, stooping, and bending; performing tasks requiring fine motor skills and coordination; and safely lifting and carrying items weighing up to 30 pounds. Must be able to work extended periods at a computer and may require working extended hours and some evenings and weekends, as needed. May involve travel, occasionally overnight. May involve travel (20%), occasionally overnight
TELEWORK & WORK HOURS
The agency does not offer telework. TDA employees are required to be physically present for work.
The agency’s core business hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday. TDA also provides limited customer service between 6:00-8:00 a.m. and 5:00-6:00 p.m.
BENEFITS
The State of Texas offers a variety of benefits for you and your family that are comprehensive and, on average, make up about one-third of total compensation. Benefits include:
ü Retirement Plan
ü Paid Group Health & Life Insurance for employees
ü Paid Holidays
ü Paid Vacation Leave
ü Paid Sick Leave
ü Longevity Pay
ü Dental
ü Vision
ü Dependent Optional Life Insurance
ü Voluntary AD&D Insurance
ü Dependent Health & Life Insurance
ü Health & Dependent care flexible spending accounts
Only candidates selected for an interview will be contacted. A skills exercise may be conducted at the time of the interview.
Due to the high volume of applications, we do not accept telephone calls. If you submitted your application through the CAPPS Career Center, you may also check the status of your application by accessing your profile and selecting My Jobpage and selecting My Submissions.
*A valid government-issued driver’s license, which is recognized by the Texas Department of Public Safety and in good standing, and an acceptable driving record are required. TDA will verify this information with the Texas Department of Public Safety. Applicants with a driver’s license not issued by the State of Texas should obtain and be prepared to provide a copy of their current driving record on or before their first day.
Equal Employment Opportunity (EEO): TDA is an equal employment opportunity (EEO) employer and does not discriminate on the basis of race, color, religion, sex, national origin, disability, age, genetic information, military status, or protected activity. TDA provides accommodations for persons with disabilities in accordance with the American with Disabilities Act. If you need help with the employment process or require other accommodations, please contact the Human Resources office for assistance at (512) 463-7423.
TDA participates in E-Verify and will provide the Social Security Administration and, if necessary, the Department of Homeland Security, with information from each new employee's Form I-9 to confirm work authorization.
Military and Former Foster Child Employment Preference: TDA complies with the provisions of the veterans and former foster child employment preference acts. Please contact our Human Resources-Veterans Liaison at (512) 463-7454 for assistance.
Go to https://texasskillstowork.com/, https://www.onetonline.org/, or http://www.careeronestop.org/ for assistance translating your military experience and training courses into civilian job terms, qualifications/requirements, and skill sets.
Additional Military Occupational Specialty (MOS) Code or Crosswalk information is available from the Texas State Auditor’s Office at Program Management MOS Codes.